Hot Seat Retreat

All registrations received between 10am and 11:59pm Pacific Time (that's 1pm to 2:59am Eastern Time) on Saturday, September 20, 2025 will be entered into the lottery. Any registrations received after that time will not be part of the lottery. Rooms will be offered in the order names are drawn from the lottery pool. As each name is drawn we will see if their preferred room type is available. If it is, they'll receive that room. If it isn't, they will be offered the next closest room type until there are no rooms available. Then we will keep drawing names for waitlist positions until there are no more names left in the lottery.

Yes. If you want to stay at CCBC be sure to put that down. If you aren't selected in the lottery, you can stay at one of the overflow hotels.

Yes, CCBC requires a minimum 3-night stay for this event

If you are offered and accept a room at CCBC, a deposit of 50% will be due by October 15th, 2025

If your name is drawn to receive a room but there are no rooms of the type you requested available we will offer you the next closest room type.

Please include any special requests in the general comments box on your registration form

No. If you are staying offsite, or only attending for one day, you can register at your convenience.

Yes please contact us regarding the changes and we'll do our best to accommodate them. Please be patient with us in the initial days after registration opens.

Please select "Shared room at CCBC". A Roommate Name field will appear where you will put your roommate's name. He needs to do the same when he registers, listing your name as his roommate.

Sharing a room increases your odds of getting a room at CCBC as long as you and your roommate register separately during the lottery registration window. This is because both names will be entered in the draw.

If you don't have a roommate yet please select "My own room at CCBC". Once you know who your roommate is, contact us to have him added to your reservation. He will need to register with us as well.

We have a limited number of rooms with 2 beds, so participants with known (and registered) roommates may be prioritized for these rooms.

Once there are no rooms available during the lottery drawing we will keep drawing names for waitlist positions until there are no more names left in the lottery. We will add any registrations received after the lottery cut-off to the bottom of the waitlist in the order those registrations are received.

We must receive your cancellation in writing at least 14-days prior to the event. Once you notify us, we will ensure that the deposit you paid to CCBC is refunded, less a $100 cancellation fee charged by CCBC. Your room will be offered to the next person on our waiting list. Room transfers are only allowed if your registered roommate is still coming.

If you decide to cancel your registration you'll get a full refund as long as you let us know at least 28 days before the event.

Unfortunately CCBC's bunk room is no longer available to us so we have discontinued this lottery.